When it arrives to small businesses and start-ups, it is important to recognize the importance of Open source task management software from the outset. Yet, only some of these tools might be prohibitively costly for small businesses and start-ups. The good news is that several free project tracking software options on the market are free and provide all the essential functions for businesses to handle and plan their work successfully.
Project managers and team supervisors often use spreadsheets to track tasks allocated to the team. However, this is a cumbersome and time-consuming procedure for managers and team members. Alternatively, they may use a free task management system to automate task tracking and visualize certain tasks separately. The solutions often include tools like built-in schedulers and calendars, which are much more useful than spreadsheets.
Why Do You Require A Task Management Software?
Start-ups and small businesses need a process to match their projects properly. The success of a project depends on several different teams. Using best task management software for projects may become difficult due to increased work pressure as the company expands. Managing an organization and its clients is quite a job and needs to be conducted perfectly. These are some reasons you should use task management tools to create a productive and effective work environment.
Ease Of Planning
Since it necessitates the creation of a detailed flowchart, project planning is one of the most cumbersome processes. Before the execution of specific tasks, everything must be organized, from role division to work synchronization. In this case, the task management software gives the ability to organize tasks hierarchically for seamless and effective transitions between tasks.
Efficient Task Management
Every project has a systematic, step-by-step plan that must be completed within a set period. However, keeping track of team members’ actions takes time and demands regular attention. Particularly, when it comes to projects that can take a long time to complete, this is where the best free task management software comes into play. With the aid of the software, tasks may be given to a designated individual who can observe and update the progress in real-time. As a result, teams can work in harmony and produce successful outcomes through effective task management.
Shared Documents, Calendars, And Contacts
Task management tools also play a key role in sharing, storing, and organizing documents. This expands their jobs from being a planner and organizers to a carrier. Team members may quickly view, modify, and share documents using the centralized document storage capability, even if the work has been outsourced to a separate agency, person, or team. In addition, it is much easier to exchange documents without sending emails back and forth.
Open source & Free Task Management Software Benefits
What are some benefits of using online task and project management tools? First, the solution is simple and has much to do with emerging technology’s nature. The advantages of project tracking software are listed below if you still need convincing.
1 –Â It provides task management from any computer or mobile device.
2 –Â The Open source task management software fosters improved communication among team members on particular aspects of a task.
3 –Â With aspects like reminders, deadlines, and data sharing, helps in managing tasks with agility.
4 –Â The best task management software enables the inclusion of documents, which can be shared with all the team members working on the project.
5 –Â Task management tools assist in documenting fresh ideas shared during team meetings by putting them immediately on the platform.
6 –Â The task manager helps the team prioritize and focus exclusively on the priority task, hence enhancing productivity.
7 –Â Project management software enables analyzing the management of tasks or projects, and the degree of engagement of team members, owing to the option of creating reports that the software integrates.
8 –Â It helps in determining the degree of task execution in real-time.
9 –Â Helpful for both internal management and online activity coordination. Similarly, this tool is the best option for monitoring and building a digital marketing strategy.
How Does Free Task Management Software Work?
Companies without a task management system are more prone to do extra tasks, squandering precious time that might be used more efficiently. If these tasks are completed promptly and effectively, the team members will have more time to devote to other important tasks. Several free online task managers on the market can meet your project management needs. When choosing task management software, you must prioritize your needs. Below are some of the aspects that each project tracking software focuses on.
Collaboration
While managing a project, all team members are allocated distinct tasks. The best task management software helps with coordination and collaboration to ensure everyone is on the same page. For instance, if a member has certain inquiries, they may obtain an accurate and quick solution via communication with the assistance of the software. This saves them the time and effort they would have spent hunting for solutions elsewhere.
Scheduling And Planning
It might be easier for the team to complete their tasks effectively and on time with a systematic strategy and clear standards. Time may be saved if schedules with specific tasks are created beforehand. It helps the team be more productive. Picking the best free task management software, which allows teams to manage their time and fulfill their deadlines, helps complete projects on time.
Budget Management
Completing a project in a set time is one of many objectives of a company. However, it is also important that the project’s costs be kept as low as possible to maximize profits. Therefore, one of the most important duties of a project manager is to keep expenses to a minimum to maximize profits. Thus, more than merely generating and managing an Excel spreadsheet will be required. Some free task management software offers tools that aid in good project budgeting.
Best 15 Free and Open source Task Management Software
Task management software Open source combines project hierarchy and task objectives among all the components necessary for task completion while making them more customizable. Why? Because the software can synchronize their objectives, optimize processes, and aid in collaboration even from geographically distant locations. As a result, we’ve compiled a list of the best free task management software options for you to consider while managing your tasks. To make your processes more agile, teams and project managers must use the technical and communication benefits these tools provide.
1. Microsoft To Do
Microsoft To Do is a task management tool that helps you plan your full day in advance and identify important tasks to complete. In addition, it enables team collaboration by allowing you to share project listings with other users.
Pros
- It offers the option to upload files to the task list.
- Its UI is nice and adaptable.
- It is ideal for creating reminders for important everyday tasks such as meetings.
Cons
- Microsoft To Do does not give the option of task prioritizing.
2. OpenProject
OpenProject is a popular Open source project management software that enables team members to exchange progress and timetables. With shared timelines, one may better release the creativity and skills of the team, promoting greater collaboration.
Pros
- OpenProject is a visual that best gives you tools like the Gantt chart to organize your projects.
- This Open source task management software allows you to manage your tasks and exchange documents and reports.
- The software offers step-by-step support throughout projects, from conception and commencement to project closing.
Cons
- Some users could find the Open source software needing more capabilities and tools.
3. Do It Tomorrow
It is free task management software for a simple online to-do list. With two panels, one for today and one for tomorrow, it is the ideal tool for managing personal tasks and completing daily checklists.
Pros
- It is one of the most simple and easy to comprehend task managers.
- Your tasks may be scheduled every day using Do It Tomorrow.
- It is ideal for personal usage and managing your tasks.
Cons
- Absence of sufficient customer assistance if the app experiences a problem.
4. Nozbe
Nozbe has been a pioneer in the provision of task management solutions to businesses and professionals. It includes practically all of the key tools for task management, like sharing projects and documents with the team, delegating tasks, attaching comments and documents to tasks, etc.
Pros
- Syncing tasks from your Dropbox, Google Calendar, and Evernote accounts is simple.
- It lets you connect files by task, create groups, etc.
- This online task management tool assists with dealing with incoming tasks, prioritizing, managing, and completing them on time.
Cons
- Adding a task to ‘Project’ may not appear in the ‘Inbox’ until you mark it as a priority.
5. Toodledo
Toodledo is one of the most popular task management tools on the market. With Toodledo, you can manage your work list, enter notes, track habits, and organize ideas using lists.
Pros
- The Toodledo app estimates the execution time for each task.
- It enables you to construct the checklist for your team in order of significance or priority.
- Tasks connected to your job might be kept apart from personal stuff.
Cons
- Some users may find the functionality of the Toodledo desktop app restricted compared to online app versions.
6. Podio
As a free task management software, Podio features an easy and inviting design that helps you manage personal and professional tasks easily. In addition, it helps managers track the progress of various projects under one platform.
Pros
- You may effortlessly exchange files using this task tracking software.
- It lets you unify the contents and chats of your team members.
- Users of Podio may get user-friendly modules via the app store.
Cons
- Some users could run into issues when setting up the software.
7. Assembla
Assembla is one of the most secure project management software systems available. It is accessible for both on-premise and cloud-based usage. In addition, this task management platform offers card walls and task boards to help manage projects.
Pros
- Assembla offers you the ability to link your social network accounts.
- It allows for collaborative work among team members.
- It helps you to arrange your agenda according to the urgency or intricacy of the tasks.
Cons
- Only iPhone users may download the Assembla mobile app.
8. Hibox
It helps you and your team recognize and focus on project management’s small intricacies. Hibox allows you to easily assign tasks and set deadlines so everyone knows what must be done next.
Pros
- Hibox allows you to organize virtual meetings.
- The calendar view function keeps you informed about deadlines.
- This online task management tool also helps you demonstrate progress in the execution of a campaign.
Cons
- It may not sync with third-party calendar apps like Google Calendar.
9. OmniPlan
OmniPlan is one of the most dynamic task management tools, with over 100 tools to help teams and individuals. This free task management software allows you to keep some tasks private and available only to you. In addition, the best task management software supports many languages.
Pros
- It enables you to manage projects from the iOS environment and mobile devices.
- You may export documents, do intelligent task scheduling, filtering according to priorities.
- It includes several tools that simplify project members’ work, such as Microsoft Project Support and Resource Load Sharing.
Cons
- Only Apple users are presently able to use this task management system.
10. Asana
Asana is a project and team task management software. Since it can handle numerous projects simultaneously, it is chosen by companies of all sizes. In addition, the inbox feature of Asana’s free task management system instantly saves all updates.
Pros
- It enables managers to communicate with their team in real-time.
- It helps you find projects and set anticipated execution timeframes.
- This online task management tool offers a user-friendly interface.
Cons
- Installing and getting acclimated to the software could take time for certain users.
11. Monday.com
It is a task management system that helps businesses quickly plan and complete complicated tasks within deadlines. For monitoring, many projects and automatic processes, the Monday.com task management tool includes a kanban board.
Pros
- Simple for novices to add participants and monitor a project.
- It offers the option of adding supported files and materials.
- An improved notification system that provides email notifications.
Cons
- Some users may find the app version inferior to the web-based version.
12. Paymo
It is a cloud-based task management tool used by small and medium businesses to allocate important tasks amongst their team members and keep track of their progress. Paymo includes a timer and the option to share time statistics with customers.
Pros
- Businesses of different sizes may use Paymo.
- Paymo helps divide projects into several time sheets.
- It creates professional-looking invoices.
Cons
- Paymo’s UI may need to be faster for certain users.
13. Wrike
Remote teams may work together on a project using the Wrike cloud-based task management system. Wrike offers managers an analysis of their workload to ensure efficient resource management. It also connects with various apps, including Dropbox, Salesforce, Slack, and others.
Pros
- Simple to communicate with diverse team members.
- User-friendly and simple UI.
- Wrike enables client project collaboration.
Cons
- Some users may need help signing in or synchronizing.
14. Any.do
It is a cloud-based project tracking software platform that lets businesses create unique themes and track personal and professional tasks. Any.do offers the option to color code projects to set priorities.
Pros
- This project tracking software has a very user-friendly interface.
- You may structure tasks by grouping or labeling them.
- Any.do displays completed and postponed tasks at the end of the day.
Cons
- Some users may want greater integration with other task management tools.
15. Trello
Trello’s online task manager is ideal for organizing tasks and projects. Managers may swiftly assign new tasks to team members. In addition, team members may update the project progress using Trello to do list software.
Pros
- It offers a simple, interactive interface.
- Offers a single platform for managers to view progress.
- Option to identify cards with a color to indicate priority.
Cons
- Some users may find the mobile version of Trello needs to improve in functionality compared to the desktop version.
The Bottom Line:
Task Management software is a multi-faceted and necessary tool for teams, managers, and departments to plan, coordinate and distribute documents providing a standard way towards completion of projects. Therefore, choosing the best free task management software that allows project managers and supervisors to enhance productivity via simultaneous real-time monitoring and work-sharing is important. Therefore, it’s time to pick a task management software that works for you and your team.
